An affidavit can be made to record facts under oath subject to perjury or to merely certify that on a certain date, a specific person signed a document in the presence of a notary public. The most common example is an affidavit for a contract. It is not an oath subject to perjury, but merely reliable and authentic proof that the person signed the document on a specific date before the notary public.

 

All sworn statements must bear the signature, seal, and initials of the notary public and the signature of the person swearing, under penalty of nullity. Once the affidavit is prepared, it is assigned the next available number according to the affidavit register that the notary public is required by law to keep. In addition, the internal revenue stamp must be affixed and canceled, with its counterpart going into the affidavit register.

 

The affidavit register is a book in which a written summary of all the affidavits made by the notary public is recorded with consecutive numbering. This register must bear the seal, initials, and signature of the notary public after each summary of the affidavits and an internal revenue stamp corresponding to the one affixed to the affidavit.

 

Nothing can be erased from this affidavit register, and if a mistake is made, it must be indicated with the word “I say” followed by the correction.

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All affidavits and notarial documents such as deeds and deeds drawn up by a notary public must be reported to the Notary Public Inspection Office on a monthly basis using the forms provided for this purpose. This report, known as the Notarial Index, must be prepared within the first 10 days of each month and sent immediately via the office's electronic reporting system. At the end of the year, the form on annual notarial activity must be completed.